How to PDF Microsoft Office files on your iPad - TabletProductive.com

How to PDF Microsoft Office files on your iPad

How to PDF Microsoft Office files on your iPad

Microsoft Office user on the iPad

Are you a Microsoft Office user on the iPad? Given how many downloads Microsoft has had since their release I am sure than a few of you out there. If so, have you noticed that Microsoft does not provide a Save-as PDF option in any of its Office apps for the iPad? I discovered this myself the hard way recently when I was working up a few presentations and a document for a board meeting. Being the iPad person that I am I was determined to find a way to do this on my iPad rather than breaking out the laptop. After much trial and error I came across two ways, one extremely simple and one a bit more complex. It would be easier for me to just describe the easier one, but the more complicated process has some value as well. Read on to learn two methods to create PDFs from your Office documents directly on your

There are two methods to create a PDF from Microsoft Office files, the first involves the use of apps called FileBrowser and PDF PROvider as well as OneDrive and Dropbox. The second process only involves creating your file and then locating that file in Office.com. I will be reviewing FileBrowser in the near future, but in summary it allows you to see all of your various cloud accounts in one place and like a PC allows you to move files been the various services, including OneDrive. I have been using the second app PDF PROvider for several years as a way to convert Office files emailed to me to PDF using “Open-In”. There are surely other apps that can accomplish the conversion, but this is the one I am most familiar with and one I know can access Dropbox directly. The basic process using FileBrowser and PDF PROvider is as follows.

  1. Download and installed FileBrowser and PDF PROvider. Connect FileBrowser to your OneDrive and Dropbox accounts. Connect PDF PROvider to your Dropbox account.
  2. Create a Word, Excel or Powerpoint document on your iPad and save it a OneDrive folder.
  3. Open FileBrowser and locate your file in OneDrive, select it by hitting the small icon to the right of the file name. Select the Copy option. FB
  4. Navigate to Dropbox and select a directory to copy the file to.
  5. Open PDF PROvider and find your file in Dropbox after clicking the Documents button on the top left-side of the screen.
  6. Click the arrow to the right of your file name and select Convert to PDF. convertPDF
  7. Click the PDF button on the top right of the screen. Find your file and click the arrow again to the right of the file.
  8. Select Open-in and navigate to OneDrive and select the appropriate location to store the file. You could also choose Dropbox if you would rather store the PDF here. However, you could skip this step and simply email the file where ever you need it. However, if you want to save the file elsewhere follow this additional step. As you will notice, PDF PROvider does not allow you to move the file back to your Dropbox account for some reason, it keeps the files it has converted resident within the app.
  9. That’s it!

Check out this short video that walks you through the steps:

The second way to create a PDF from an Office file on your iPad involves accessing your OneDrive account from Office.com. Here are the steps.

  1. Create a Word, Excel or Powerpoint document on your iPad and save it a OneDrive folder.
  2. Open Office.com, click on the OneDrive icon an navigate to your file. one
  3. Open the file and click Print. Microsoft automatically converts the file to a PDF and presents you with the option to preview the file. PDF
  4. Click Preview and then click Open-In. Select OneDrive and upload your file to your chosen directory.
  5. You now have a PDF version of your Office file in OneDrive!

 

Check out this short video that walks you through the steps:

 

That’s it. Yes, the first process is a bit more involved, but it does show you how to move files between cloud services using the very useful FileBrowser. However, the second process is a lot easier and quicker.

Have you noticed the lack of a save-as PDF option in Office for the iPad? Have you found an easier method to convert files?

DISCLOSURE: The links above are affiliate links. This means that I earn a few cents if you click the link and purchase the app. This costs you nothing but it helps me keep this site running.

 

About the author

    Chris Lee

    I am a healthcare administrator interested in being productive. I believe that the combination of a tablet (iPad Air 32GB) and a smartphone (iPhone 5 in my case) can drastically improve how we do work without adding too much complexity. The “how” of accomplishing this productivity is the focus of this blog. Here are just a few of the topics I hope to cover. Even though I use iOS devices currently I am in no way totally tied to Apple. I have used a Surface 2 for an extended time and am currently considering replacing my HP laptop with a Surface at some point, so keep reading to find out when this happens. Heck, I may even write a post some day on getting efficient with a Kindle Fire HD given that my daughter just got one for her birthday awhile back.

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