Supercharge task creation with Evernote and TaskClone!

 

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Taskclone

I recently wrote a post on how great it is to create tasks directly from selected text in Drafts. This is a great way to quickly capture action items before getting up from a meeting. However, the process does require a few steps. What if you didn’t have to select text and then hit a menu item in Drafts? Well, you don’t have to with a service called Taskclone. Taskclone connects with your Evernote account and will create a task in most task managers for each line with a checkbox in Evernote. One of the great things about Evernote has always been the little checkboxes, but these boxes have also been a problem in that they are stuck in the note itself without the manual process of harvesting them into a task manager. Even Evernote’s Reminders functionality does not solve this problem because Evernote forces one “reminder” per note. Taskclone extends the functionality of the lowly checkbox by creating a task for each checkbox in most major task managers including such popular ones as Omnifocus, Remember the Milk, Asana and IQTELL. Read on to learn how I have integrated TaskClone with Evernote and Omnifocus to automate action item capture directly from my notes.

Taskclone is a service that connects to Evernote and is able to convert individual check-boxes to tasks and have these tasks automatically added to most major task managers. Taskclone works with any task manager that can receive tasks via email including the following task applications. Taskclone also supports note linking where a task created from Evernote creates a link back to the original note in Evernote.

Omnifocus does support the creation of tasks via its email task system and it is via Omni’s email system that TaskClone is able to create tasks from Evernote Notes. In summary, the workflow is to take notes directly in Evernote placing a checkbox next to each action item and then once the note is saved TaskClone will search the new note for checkboxes a create the necessary tasks for each line with a checkbox. The only problem is that TaskClone requires you to take notes directly in Evernote which I stopped doing some time ago due to an overall sluggishness of Evernote on my iPad 2. Evernote is great to find and review notes on the iPad, but it is not ideal for taking quicks notes on the fly. This is exactly why applications like FastEver and Drafts were created in the first place.

If you are in the same boat as me and prefer not to type directly in Evernote one option is FastEverXL. FastEver like Drafts is extremely fast and designed to allow for instant note-taking on application launch. Additionally, FastEver allows you to set a notebook and tag prior to saving a note. This is particularly important if you have setup Taskclone to took for notes with checkboxes in a particular notebook or tag as recommended by TaskClone during setup. The workflow for FastEverXL would be to take notes, add checkboxes as needed and then save the note from FastEverXL directly to Evernote. TaskManager takes care of the rest once your note is saved to Evernote.

To summarize, TaskClone makes Evernote even more indispensable as a productivity tool by harvesting action items from your notes. With TaskClone you no longer need to review/edit your notes for action items because this service will do it for you. As mentioned above, there are a few caveats in that TaskClone does not support all task-managers and TaskClone’s integration capabilities vary from one task manager to another. However, if your task manager is included on this list you to can leverage the power of TaskClone.

Have you tried TaskClone yet?

Would the service improve your productivity?

P.S. Stay tued for future post on automatically meeting template creation and checkbox references using Drafts!

DISCLOSURE: The links above are affiliate links. This means that I earn a few cents if you click the link and purchase the app. This costs you nothing but it helps me keep this site running.

About the author

    Chris Lee

    I am a healthcare administrator interested in being productive. I believe that the combination of a tablet (iPad Air 32GB) and a smartphone (iPhone 5 in my case) can drastically improve how we do work without adding too much complexity. The “how” of accomplishing this productivity is the focus of this blog. Here are just a few of the topics I hope to cover.Even though I use iOS devices currently I am in no way totally tied to Apple. I have used a Surface 2 for an extended time and am currently considering replacing my HP laptop with a Surface at some point, so keep reading to find out when this happens. Heck, I may even write a post some day on getting efficient with a Kindle Fire HD given that my daughter just got one for her birthday awhile back.

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